FACILITY COORDINATOR

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to To serve as the Conference Center and Minuteman Commons Assistant, performing various administrative and operational duties in support of the 66 Force Support Squadron mission

Duties

1. Executes all mission-critical functions for the Hanscom Conference Center and Minuteman Commons, ensuring maximum operational readiness and availability. Serves as the primary operational lead, synchronizing all administrative and logistical support for facility activities 2. Directs all scheduling and reservation operations for the conference center and commons. Maintains real-time situational awareness of all events via a dynamic master calendar, providing users with tactical guidance on facility capabilities, audio-visual systems, and technical support. 3. Manages the primary interface for all personnel, controlling facility access and vetting all inbound communications to determine mission priority. Directs coordination with project officers for mission briefings and facility integration, applying expert knowledge of military protocol and precedence to execute all Distinguished Visitor (DV) support plans. 4. Commands all mission-critical information management and office automation systems. Independently executes data operations, synthesizing raw information into actionable intelligence for reports, briefs, and leadership decision-making. Maintains a common operational picture by tracking all assigned projects and ensuring data integrity across multiple digital platforms.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: I have, or within 120 days of the closing date of this announcement will have, one year of specialized experience at the next lower grade (GS-04) level, pay band (NK-01), or equivalent (pay schedule, pay band, etc). Specialized experience is: Knowledge of extensive rules and procedures applied to administrative assignments to perform support role and work of the conference center and commons offices such as preparing and editing documents, locating, and assembling information for various reports, maintaining files/records, and preparing and distributing multiple facility schedules. Serves as the primary operational lead, synchronizing all administrative and logistical support for facility activities. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of the duties, priorities, commitments, policies, and program goals of the Force Support Squadron to perform non-routine assignments, such as independently noting and following up on commitments made for conferences/meetings, understanding the correct protocol procedures. 2. Knowledge of extensive rules and procedures applied to administrative assignments to perform support role and work of the conference center and commons offices such as preparing and editing documents, locating, and assembling information for various reports, maintaining files/records, and preparing and distributing multiple facility schedules. 3. Knowledge of various audio-visual equipment and related software programs and technical procedures to support conference center and commons operations. 4. Knowledge of office functions and commitments of manager, to prepare and review correspondence, to screen telephone calls and visitors/customers, and to perform other administrative work of the organization. 5. Knowledge of correct grammar, spelling, punctuation capitalization, and format to prepare and edit written correspondence and reports. 6. Knowledge of office computer software programs, tools, and techniques to support the conference center office and produce a variety of documents, such as letters, reports, spreadsheets, databases and graphics. 7. Skill in typing, a qualified typist is required. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Evaluations

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job. Applicants who disqualify themselves will not be evaluated further. Your application will be analyzed by a Human Resources Specialist to determine if you meet the minimum qualification requirements. If qualified, your application will then be evaluated using the USA Hire Standard Assessment (also known as the USA Hire assessment battery). The USA Hire Standard Assessment is a secure, online, competency-based assessment process designed to measure critical general competencies required for successful performance in this position. USA Hire Assessment Process & Instructions Assessment Notification: If you are determined to meet minimum qualifications and are required to take the assessments, you will be notified immediately after submitting your application in USAJOBS. This notification will appear on your application submission confirmation screen and will be sent to the email address associated with your USAJOBS profile. Accessing the Assessment: The notification will contain a unique, single-use web link to access the USA Hire system. Do not share this link, as it is tied directly to your application. Assessment Window & Deadline: You will generally have 48 hours from the date and time you submit your application to complete the USA Hire assessments. Your specific deadline will be clearly stated in your notification email. Tracking Status: You can access your assessment completion status or retrieve your unique assessment link at any time while the assessment window is open by logging into USAJOBS, navigating to "Track this application," and selecting the link to return to the assessment system. Assessment Reuse: If you have previously completed the same USA Hire assessments for another position, your scores may be automatically reused. The system will notify you if you have valid scores on file. How to Prepare Applicants are highly encouraged to visit the USA Hire Applicant Resource Center prior to starting the assessments to review system requirements and access practice materials: USA Hire Applicant Resource Center (OPM) https://support-usahire.opm.gov/hc/en-us APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

How to apply The complete Application Package must be submitted by 11:59 PM (ET) on 07/30/2026 To preview the Application Questionnaire, please click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/13015642 To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process. To apply for this position, you must provide a complete Application Package which includes: 1. Your Resume. If you submit more than one resume, only the most recent will be reviewed. The "most recent" is considered the resume with the latest timestamp. Resumes may not exceed two pages. The two-page resume ensures the most relevant experience is reviewed and considered, which is a common practice in both the public and private sectors. Resumes exceeding two pages will be removed from consideration. Additional information on how to complete or update your resume may be located here. For qualification determination your resume must contain hours worked per week and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees may list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy. Your name, first and last, MUST be included on your resume. 2. A complete Application Questionnaire 3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name. 4. Help recruiters find you. Make your resume and profile searchable, which means recruiters may contact you about possible jobs. Additional information may be located here. OPTIONAL DOCUMENTS: Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Awards for Current Federal Civilian Employees - List any awards received within the last 3 years on the resume. Note: Applicant must not submit award Notification of Personnel Actions (SF50s). PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan. Human Resources WILL NOT modify or change any answers submitted by an applicant.

Other information This is an acquisition demonstration project position NK-2 equivalent to a GS-5 to GS-7. Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. Current Federal Civilian employees may apply for temporary/term positions and if selected, a break in service may be required prior to appointment to the position. Temporary/Term Appointments: If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist. Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include a completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement. Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here. If you have questions regarding this announcement and have hearing or speech difficulties click here.