Human Resources Specialist (Recruitment and Placement)

Summary

The position is located in the Executive Office of the President, Office of Administration, Office of the Chief Administrative Officer, Talent Acquisition Division, Recruitment and Staffing Branch. Incumbent will serve as a Human Resources Specialist (Recruitment & Placement) with responsibility for planning and carrying out the full range of recruitment and placement activities as well as related management advisory services for all components of the EOP.

Duties

As a Human Resources Specialist (Recruitment and Placement), GS-0201-11/12/13, your typical work assignments may include the following: Utilizes USA Staffing to manage end-to-end recruitment actions. This includes determining applicant eligibility and qualifications, facilitating rating and ranking processes, and developing and reviewing position descriptions, job analyses, and assessment questions. You will also create Job Opportunity Announcements (JOAs), recruitment materials, and certificates of eligibles. Provides recruitment and placement services and review requests for personnel actions to determine the appropriate type of recruitment or placement action, including merit promotion, external recruitment, noncompetitive appointment, career programs, and other applicable authorities. Prepares and maintains documentation and case files for personnel actions and manage Requests for Personnel Action (RPAs) throughout the recruitment process. Coordinates preemployment activities and new employee orientation, provide information regarding applicable procedures and requirements, and respond to inquiries concerning application procedures, recruitment status, vacancy opportunities, and other staffing matters. Develops and administers staffing and recruitment programs and initiatives, including student employment programs, recruitment of individuals with disabilities, and recruitment outreach and informational briefings. Collaborates with hiring managers and organizational officials to develop job analyses, review position descriptions, apply OPM qualification standards, and establish appropriate rating and ranking criteria for recruitment actions. Provides human resources advisory services and technical guidance to managers, supervisors, employees, and other officials regarding Federal laws, regulations, policies, procedures, and practices governing recruitment, staffing, placement, and related human resources programs. Provides guidance and assistance to managers, supervisors, applicants, and other stakeholders throughout the various stages of recruitment and placement. Researches and applies OPM directives, regulations, qualification standards, the Code of Federal Regulations, applicable legislation, and other authoritative guidance to provide recommendations and resolve recruitment, staffing, and placement issues. Coordinates with appropriate human resources specialists to support payroll, benefits, pre-employment, and onboarding activities for both new and existing employees. Prepares and presents staffing and recruitment reports, briefings, and status updates. Deliver insights regarding recruitment activities, personnel actions, and workforce needs while recommending strategic courses of action to leadership.

Qualifications

ALL QUALIFICATIONS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT. MINIMUM QUALIFICATION REQUIREMENTS: All applicants must meet the qualification requirements outlined below to be considered minimally qualified for this position. The qualification requirements are in accordance with the Office of Personnel Management Qualification Standards. TIME-IN-GRADE REQUIREMENTS: Applicants possess one full year (52 weeks) of specialized experience at or equivalent to the next lower grade level or pay band in Federal service or equivalent experience in the private or public sector. SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector. You may qualify at the GS-11 level, if you meet the following minimum qualification requirement: One year of specialized experience equivalent to the GS-09 grade level in the Federal service or equivalent experience in the private sector that demonstrates the following: 1. Applying Federal human resources laws, regulations, policies, and procedures to provide staffing and recruitment guidance to managers, supervisors, employees, or applicants; 2. Processing recruitment and personnel actions using automated human resources information systems, such as USA Staffing and/or a comparable personnel system; and 3. Providing assistance and responding to inquiries from applicants, employees, managers, or hiring officials regarding recruitment procedures, vacancy announcements, application requirements, or the status of recruitment actions. OR A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR A combination of experience and education. (Combinations of successfully completed education and experience may be used to meet total qualification requirements as specified above. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-11.) You may qualify at the GS-12 level, if you meet the following minimum qualification requirement: One year of specialized experience equivalent to the GS-11 grade level in the Federal service or equivalent experience in the private sector, that demonstrates the following: 1. Providing consultative human resources advisory services on recruitment, staffing, and placement programs in the Competitive and Excepted Services, including applying merit system principles, staffing regulations, appointment authorities, qualification requirements, veterans' preference, and applicable recruitment policies and procedures; 2. Managing full life-cycle recruitment and placement actions, including reviewing position descriptions; conducting job analyses; developing job-related rating criteria and assessment tools; preparing and issuing vacancy announcements; determining applicant eligibility and qualifications; adjudicating veterans' preference; issuing certificates of eligibles; validating selections; determining appropriate pay-setting actions; and processing personnel actions; and 3. Using automated human resources information systems, such as USA Staffing and DCPDS, to manage recruitment actions, process personnel actions, maintain case documentation, and monitor the status of staffing activities. You may qualify at the GS-13 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-12 grade level in the Federal service or equivalent experience in the private sector, that demonstrates the following: 1. Providing authoritative consultative advice to senior management officials on complex recruitment, staffing, and placement programs in the Competitive and Excepted Services, including interpreting and applying Federal laws, regulations, merit system principles, qualification standards, appointment authorities, veterans' preference requirements, and special hiring or compensation authorities; 2. Managing complex, high-visibility, sensitive, or difficult-to-fill recruitment and placement actions, including conducting or overseeing job analyses; developing recruitment and assessment strategies; establishing rating and ranking criteria; developing technically sound vacancy announcements; evaluating applicant qualifications; resolving complex eligibility or veterans' preference issues; determining appropriate recruitment and placement options; validating selections; and ensuring the propriety and regulatory compliance of personnel actions; 3. Analyzing and resolving complex or controversial staffing and recruitment problems by researching applicable laws, regulations, OPM guidance, precedents, and agency policies; determining appropriate courses of action; and developing innovative recruitment strategies or alternative staffing solutions to address organizational workforce needs; and 4. Analyzing recruitment data, staffing trends, vacancies, and workforce requirements to identify current and emerging staffing challenges, develop recruitment strategies, improve staffing processes, and provide recommendations to senior management concerning recruitment priorities, hard-to-fill positions, workforce gaps, and program effectiveness. Quality Rating Factor: DCPDS and USA Staffing experience preferred. Delegated Examining (DE) Certification preferred. Experience refers to paid and unpaid experience, including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Evaluations

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Reasoning Skills Decision-Making Ability Math Skills Reading Comprehension Soft Skills Interpersonal Skills Stress Tolerance Accountability The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternative Application. To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13058572

How to apply To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents. The complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. If an application limit has been reached, the vacancy may close prior to the stated closing date. Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/. To ensure full consideration of your experience and education we encourage you to use the USAJOBS resume builder to prepare your resume or to guide you in preparing your resume. See http://www.usajobs.gov/Content/pdfs/Tutorials-Resume.pdf for more information. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. Uploaded documents may take up to one hour to clear the virus scan. Human Resources WILL NOT modify or change any answers submitted by an applicant. Application packages will NOT be accepted via mail or e-mail. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will not be considered for this vacancy announcement. Click the following link to view and print the occupational questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/13058572.

Other information Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. Active Duty Military Members MAY apply under this announcement due to the Veterans Opportunity to Work (VOW) Act. You must submit a certification of expected discharge or release from active duty under honorable conditions along with your application for Federal employment. A certification is a document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date of application. If selected, appointment eligibility requirements must be met prior to the effective date of appointment. Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx). Interagency Career Transition Assistance Programs & Career Transition Assistance Programs: These programs help federal employees who are displaced, surplus, or involuntarily separated from the competitive service. To receive selection priority for this position, you must: 1-Meet eligibility criteria for CTAP or ICTAP; 2-Be rated well-qualified for the position (exceeding minimum qualifications); and 3-Submit appropriate documentation (such as a RIF notice or SF-50) to support your eligibility. For more details, visit the OPM Employee Guide to Career Transition or review the USAJOBS ICTAP Help Guide. Equal Employment Opportunity (EEO) Policy Statement: http://www.eeoc.gov/federal/index.cfm Employment Information Resources - Resource Center: https://help.usajobs.gov/index.php/Main_Page Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: Person with Disabilities - Schedule A Special Hiring Authorities for Veterans Special Hiring Authorities for Certain Military Spouses Other Special Appointment Authorities Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/28980686389652-Reasonable-Accommodation-Information)